How To Download KPA Port Pass Application Form: Step-by-Step Guide

If you are planning to access any facility operated by the Kenya Ports Authority (KPA), whether for business, cargo handling, or transport services, you’ll need a KPA Movement/Access Card. This essential document authorizes legitimate individuals to move within the Port Facility.

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In this comprehensive guide, we’ll walk you through how to download the KPA port pass application form step-by-step and provide everything you need to know for a successful application.

What is KPA Port Pass Application Form?

The KPA Port Pass Application Form is an official document used to apply for a Movement/Access Card issued by the Kenya Ports Authority (KPA). This card serves as a security credential for individuals who require physical access to the port for legitimate business operations.

Without this card, entry into the port premises is restricted.

Who Needs the KPA Movement/Access Card?

You need a KPA port pass if you fall into any of the following categories:

• Clearing and forwarding agents
• Truck drivers or transport company employees
• Shipping line personnel
• Port logistics providers
• Security personnel
• Contractors and service providers accessing the port
• Any individual engaged in legitimate port-related business

How To Download KPA Port Pass Application Form

To make the process easy and accessible, follow these simple steps:

Step 1: Visit KPA Website

Open your web browser and go to the official Kenya Ports Authority website: https://www.kpa.co.ke

Step 2: Scroll to the Quick Links Section

Once the website loads, scroll down the homepage until you reach the “Quick Links” section. This section contains direct links to commonly accessed resources.

Step 3: Click on “View All Links”

In the Quick Links section, click on “View All Links” to display all available downloadable forms and documents.

Step 4: Locate the KPA Port Pass Application Form

Scroll through the list until you find the link labeled “Port Movement/Access Card Application Form”.

Step 5: Download the KRA Port Pass Application Form

Click on the link to download the KPA Port Pass Application Form (Form R13) in PDF format. Make sure you save the file on your computer or mobile device.

Step 6: Print and Fill the KPA Port Pass Application Form

Print the downloaded form and fill it out neatly and legibly using black or blue ink only.

Important: Forms must be filled in handwriting – typed applications are not accepted.

Download Link: KPA Port Pass Application Form

Where to Submit the Completed KPA Port Pass Application Form

Once you’ve correctly filled in the form, submit it to: KPA Port Pass Office

• Gate No. 8 (Pedestrian Entrance), Docks Stage, Mombasa
• Allow 3–5 working days before checking on the status of your application.
• To follow up, contact the Port Pass Office via: +254 41 211 3269

KPA Port Movement/Access Card Guidelines

The KPA has strict rules governing how the Port Access Card should be used. Failure to adhere to these rules may result in penalties or card withdrawal.

Here are the key rules and regulations:

• Display the Card at All Times

Your access card must always be visible while inside the port facility.

• Do Not Share or Lend Your Card

Sharing or borrowing cards is strictly prohibited.

• Report Lost Cards Immediately

Call KPA Security at +254 721 970 440 and present a Kenya Police Abstract to request a replacement.

• Use the Card for All Entry and Exit

Every entry or exit requires the card, even if you’re a passenger in a vehicle.

• Vehicle Entry

Only one vehicle should pass through the access gate at a time.

• Pedestrian Entry

Use designated pedestrian gates and walkways only.

• Advance Registration Required

Individuals without a card must notify the Port Security Office at least 48 hours in advance.

• Port Access Must Be Work-Related

Only those involved in legitimate port-related activities are allowed access.

• Use Card Under Employer’s Authorization Only

Access must align with the reason stated by your employer in the application.

• Card Ownership and Return

The card remains KPA property. Return it immediately upon termination or cessation of employment.

• Payment Method

Fees can be paid via MPESA Paybill Number 929929.

• Card Validity

The card is valid for two years from the date of issuance.

Consequences of Non-Compliance

Violating port access rules is a criminal offense under Kenyan law. Be aware of the following:

• Non-compliance can result in fines of up to KES 50,000.
• KPA monitors all facilities 24/7 via CCTV.
• Evidence from CCTV footage is admissible in court.
• Misuse of the port pass may lead to immediate withdrawal and potential legal action.

Tips for a Successful KPA Port Pass Application Process

• Double-check all information before submitting your application.
• Write legibly – unclear handwriting may delay processing.
• Use only black or blue ink.
• Submit early to avoid delays in your port-related tasks.
• Follow up politely after the recommended 3 – 5 working days.

Applying for a KPA Port Pass is a crucial step for anyone involved in Kenya’s maritime, logistics, or port-related industries. By following the above steps, you can easily download the KPA port pass application form, complete it correctly, and stay compliant with all access regulations.

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Always ensure your activities within the port are legitimate and authorized, and remember that misuse or rule violations carry serious consequences. If you need further assistance, don’t hesitate to contact the KPA Port Pass Office directly or visit the official KPA website for updated information.