How To Apply for KNEC Statement of Results (Confirmation)

When applying to academic institutions or seeking job opportunities, one critical requirement often requested is the confirmation of academic credentials. In Kenya, this process is managed by the Kenya National Examinations Council (KNEC), which issues a formal document known as the Statement of Results (Confirmation).

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This guide explains how you can apply for the confirmation of your examination results using KNEC’s Query Management Information System (QMIS), a convenient online platform designed to reduce the need for physical visits to KNEC offices.

What is a Statement of Results (Confirmation)?

A Statement of Results (Confirmation) is an official verification document issued by the Kenya National Examinations Council (KNEC). It serves as formal proof that the examination results submitted by a candidate are genuine and match the records held by KNEC. This document does not replace a certificate but provides third parties with trusted confirmation of academic performance based on official examination data.

This confirmation is often required when applying to higher education institutions, both locally and internationally, especially when original certificates are under scrutiny or when a candidate has misplaced their certificate. Employers may also request this document during job application processes to validate an applicant’s educational qualifications. The confirmation helps prevent fraud by ensuring that only legitimate results are used for academic or professional advancement.

In many cases, especially for those applying abroad, institutions prefer or demand that the confirmation document be sent directly from KNEC. This builds credibility and minimizes tampering risks. Whether you’re seeking admission to a foreign university, applying for a work visa, or submitting credentials for credential evaluation, obtaining a Statement of Results (Confirmation) from KNEC is a secure way to verify your academic background.

How To Apply for KNEC Statement of Results (Confirmation)

Follow the steps below to complete your application successfully:

Step 1: Register an Account

Start by creating an account on the KNEC Query Management Information System (QMIS) via the official portal: https://qmis.knec.ac.ke

Alternatively, you can register through eCitizen, Kenya’s centralized government service platform.

Step 2: Log In

Once registered, KNEC will send your login credentials to your email. Use these details to log into the system.

Step 3: Select the Confirmation Option

After logging in, navigate the main menu and choose the “Confirmation” option to initiate your application for the Statement of Results.

Step 4: Fill in Required Details

You will be prompted to fill out a form with the following critical information:

• Index Number, Type of Exam (e.g., KCSE), and Year of examination
• Destination Address: This is the institution or organization requesting the confirmation
• Addressee: The contact person or department receiving the document
• Purpose of Confirmation: State why the confirmation is needed, e.g., university admission, job application, etc.

Ensure all details are correct before proceeding to the next step.

Step 5: Attach Supporting Documents

Upload a copy of your certificate, result slip, or result printout to support your application. Ensure the documents are clear and legible.

Step 6: Submit the Application

After completing the form and attaching the necessary documents, submit your application. The system will process your request and generate payment details automatically.

Step 7: Receive Email Notification to Pay

You will receive an email prompting you to log back into your account and make the payment. The email contains all necessary instructions and the amount to pay.

Step 8: Make the Payment

Proceed to make the payment using the instructions provided. Once your payment is confirmed, your application will be queued for processing.

Step 9: Courier Dispatch (If Applicable)

If you opted for the courier dispatch option, you may need to contact the KNEC helpline for more guidance on dispatch details and tracking. KNEC will assist you in delivering the confirmation to the recipient address provided.

Important Notes

• KNEC has automated the entire process for examination-related queries, ensuring faster and more efficient service delivery.
• The QMIS system is accessible entirely online, reducing the need for applicants to visit KNEC offices unless they are physically collecting processed documents.
• Always ensure that the information and documents provided are accurate to avoid delays in processing.

Need Help?

If you encounter any issues or have questions regarding your application, KNEC provides direct support through its helplines: 0720741004 / 0732333566. The digitization of KNEC’s services through the QMIS platform is a significant step toward simplifying access to academic verification services.

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Whether you are applying to study abroad or seeking employment, the Statement of Results (Confirmation) is a reliable way to authenticate your academic records. Make sure you follow each step carefully, and don’t hesitate to reach out to KNEC for assistance when needed.